Notes Audit
Analyze the macOS Notes folder taxonomy and propose a better organization - find empty/near-empty…
by terrylica · MIT
The skill
Analyze the macOS Notes folder taxonomy and propose a better organization - find empty/near-empty folders, oversized dumping grounds, duplicate-purpose folders, mixed-language naming, and stale content; then present a target hierarchy for operator approval BEFORE any moves. Use when notes feel sporadic/messy, before a big cleanup, or to review organization health periodically. TRIGGERS - audit my notes, notes are a mess, propose notes organization, analyze notes folders, notes cleanup plan.
notes-audit — analyze, then PROPOSE (never act unilaterally)
Self-Evolving skill — if the smell table stops matching how the operator actually organizes (new smells found, false positives), evolve the table in this SKILL.md; see the Post-Execution Reflection at the bottom.
This skill is an analysis workflow, not a script: you (Claude) gather the data with the
plugin's CLIs, reason over it, and present a proposal. No reorganization happens in this
skill — execution belongs to notes-organize, only after operator approval.
1. Gather
NC="$HOME/.claude/plugins/marketplaces/cc-skills/plugins/notes-commander/scripts/notes.ts"
bun "$NC" inventory --json # folder tree + counts (fast; always do this)
bun "$NC" export # full snapshot when content-level analysis is wanted
For content-level auditing, Read the snapshot's manifest.json (note names, per-note
modified dates, char counts) and sample individual markdown files — do NOT paste hundreds of
notes into context; sample representatives per folder.
2. Analyze — look for these smells
| Smell | Signal in the data | Typical proposal |
|---|---|---|
| Empty/near-empty folders | count 0–2 |
merge into a sibling or an Archive |
| Dumping ground | one folder ≫ others (e.g. a 100+ default "Notes") | split by detected themes |
| Duplicate purpose | two folders whose names/content overlap | merge, keep the better-named one |
| Mixed-language taxonomy | sibling folders in different languages for related topics | group under one parent per domain, keep native names as leaves |
| Stale content | manifest modified dates years old across a folder |
move to Archive / <year> |
| Deep-vs-flat mismatch | 20+ flat top-level folders | introduce 3–6 domain parents, nest leaves |
Respect what's working: don't propose churn for folders that are already coherent.
3. Propose
Present, in this order:
- A target hierarchy (tree view) with each existing folder's destination.
- The move list — the exact
mkdir/move-note/merge-foldercommands (with--dry-runvariants) that implement it. - Manual items — anything the tooling deliberately won't do: deleting emptied folders, cross-account moves, tag cleanup (no AppleScript API for tags).
Then STOP and get explicit approval. On approval, hand off to notes-organize and follow its
safety protocol (snapshot → dry-run → execute → verify counts).
Post-Execution Reflection
After an audit, check: (1) did the operator reject/modify parts of the proposal? Their reasoning is a missing smell or a wrong default — encode it in the smell table. (2) Did any proposal require a capability the tooling lacks (tags, cross-account)? Confirm it's listed under manual items. (3) Did sampling miss something the operator knew about a folder? Note the folder type so the next audit samples it deeper. Update only for real, reproducible gaps.
Use this skill
Connect your agent to the Skill Store MCP server and ask for it by ref: terrylica/notes-audit-16681949305.
Details
- Publisher
- terrylica
- Category
- Personal & Home › Personal productivity
- License
- MIT
- Updated
- 2026-10-19
References
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